New Mandatory Procedures for Pass Shortening and Exit Clearance – Effective 18 November 2025

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The Immigration Department of Malaysia (Jabatan Imigresen Malaysia, JIM), under the Ministry of Home Affairs (MOHA), has introduced new mandatory procedures for expatriates who are permanently departing Malaysia and for those whose Employment Pass (EP) or Professional Visit Pass (PVP) has expired. These updates are effective 18 November 2025 and aim to improve data accuracy, departure control, and compliance across all expatriate management processes. As a responsible recruitment and manpower management agency, Agency Pekerjaan Amforce is committed to helping employers and expatriates comply with these new requirements to avoid delays, access restrictions, and non-compliance issues.

New Mandatory Procedures for Pass Shortening and Exit Clearance – Effective 18 November 2025

How to submit or register Pass Shortening Before Permanent Departure?

All expatriates who will no longer continue employment in Malaysia and are leaving the country permanently must now undergo a mandatory pass shortening process before departure.

Steps to Follow:

Submit Pass Shortening Application

Companies must apply for pass shortening via ESD Online, under the “Sub-Product” tab.

Download Shorten Pass Slip

Once approved, the Shorten Pass Slip will be issued and can be downloaded from the ESD system.

Keep the Slip During Departure

The expatriate must carry the Shorten Pass Slip and present it to immigration authorities when requested upon exiting Malaysia.

This process ensures that the expatriate’s departure is officially recorded and updated in the Immigration database.

How to do a Exit Clearance for Expired EP or PVP Holders?

Starting 18 November 2025, companies are required to take action if a pass expires without renewal or pass shortening.

Key Rules

If the pass expires and no application has been submitted, the company must complete Exit Clearance through ESD Online.
The Exit Clearance must be completed within 30 days from the pass expiry date.

Consequences of Non-Compliance

Failure to complete the Exit Clearance may result in:

Restricted access to ESD Online
Inability to submit new pass applications or make payments
System limitations until the Exit Clearance is resolved

This ensures that all departures are properly recorded and no expatriate remains undocumented in the system.

How Agency Pekerjaan Amforce Supports You?

We assist employers with the full process, including:

Reviewing expatriate status and pass dates
Preparing and submitting pass shortening applications
Coordinating Exit Clearance submissions
Ensuring compliance to avoid ESD access restrictions

Our team monitors updates from the Immigration Department regularly to ensure all clients remain fully compliant with the latest regulations.

Stay Compliant and Avoid Disruptions

These new requirements remain in effect until further official instructions from the Immigration Department of Malaysia (JIM). To avoid system restrictions and processing delays, employers are encouraged to act promptly and maintain accurate expatriate records.

For assistance with pass shortening, exit clearance submissions, or compliance management, please contact Agency Pekerjaan Amforce. We are ready to guide you through the latest policy changes and ensure a smooth process for your expatriate workforce.

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